Zoom Meeting: How To Use (with example of a Breakout Group)


Zoom is my favorite video conferencing tool, and I use it many times a week. I get asked by clients all the time to teach them how to use it. Here’s a tutorial! Below, you can click on a timestamp to jump to that topic in the video.

0:30 Launching Zoom

0:49 Personal Meeting ID (PMI) is different for each Zoom account

1:00 What happens if you check the box “Always use PMI for instant meetings on this computer”

1:32 Scheduling a meeting
TIP: I actually prefer to schedule a new Recurring Meeting. see 4:10, even if it’s a one-time meeting, because I’ve noticed that for some reason. people can be confused by the meeting time. Recurring Meetings don’t have a label for the date/time of the meeting.

1:45 Video (when joining a meeting) — on or off?

2:20 Audio Options: I prefer “Both” instead of “telephone only” or “VoIP Only”

2:26 Why I don’t require meeting password, and when to

2:56 “Enable join before host” — check this box if participants already know each other

3:50 Record meeting automatically?

4:10 Recurring Meetings

4:58 How to find the meeting ID / access link / phone numbers again

6:45 What happens if you check the box “Always use PMI for instant meetings on this computer”
(sorry to repeat myself here!)

7:16 How to get into a specific zoom meeting that you created

7:54 How to mute all / make sure all new participants are muted automatically
and whether to “Allow participants to unmute themselves”

8:52 How to stop someone’s video

8:58 How to spotlight (focus the attention on) someone’s video — including your own

I forgot to mention — it’s helpful to “Lock Meeting” if you frequently promote a particular Zoom link. Click Manage Participants, then More, then Lock Meeting.

9:45 How to record a zoom meeting

10:13 Gallery vs. Speaker Views

11:25 Moving the zoom window around, so you can look like you’re looking at the camera

12:51 How to mute yourself or stop your video

13:19 Changing the zoom audio or video settings, including mirror effect, “touch up my appearance”, enable HD, etc.

15:05 the chat room features

15:23 How to change how your name shows up on zoom with “Rename”

15:45 How to chat privately with another participant

16:13 How to save the chat transcript / chat roll in zoom

17:09 How to access the Advanced Settings

17:52 How to share your computer screen

18:35 How to share the screen of your iPhone / iPad / Android device

19:36 How to stop your screen share

21:10 When screen sharing, how to move your little video around to not cover what you are seeing.

21:16 How to annotate (draw) on a screen share

21:51 Remote Control: giving another participant ability to control your computer (move / click your mouse and type)

21:30 How to see the Chat box when you’re in screen-sharing mode

22:50 How to enable breakout groups in Zoom

23:25 How to share screen WITH sound so you can play a video for your participants and watch together.

25:48 How to do Breakout Rooms in Zoom.

26:10 You can rename breakout rooms, or move people from one room to another

26:27 Before starting the breakout room, unmute all so they don’t have to remember to do that themselves, and also recommend an order of speaking, e.g. alphabetical by first name

27:58 How to join a breakout room (as an admin)

28:47 You can’t hear what Leslie is saying because I didn’t record this video with allowing the computer sound to be heard, sorry 🙂 She was saying she’ll test the chat once I leave the room, to see if it comes through to the main chat. (It doesn’t.)

29:08 Re-size the zoom video windows by clicking & dragging either bottom corner

29:35 How to Broadcast a Message (an announcement text) to everyone in the breakout rooms

30:40 Tip: After breakout room, be sure to spotlight your own video again, so people know they’re back in the main room.

There’s “Leave meeting” (which means keeping the room open) and “End meeting” which means closing the room…. so that you can open another room and allow people to enter. With the kind of zoom account most of us have, we can only have 1 room open at a time… so whatever room you aren’t using, don’t just close the window (which equals “Leave meeting”) but do click End Meeting.


BIG thanks to those who showed up and helped me out!

Kelsey Lowitz, Whole Life Leadership:
www.KelseyLowitz.com (Life Coach + Acupuncturist for Corporate Women)

Michelle Spurling, Certified Facilitator of Byron Katie’s The Work

Rosalie Schneider, Life Coach for Parents

Kim Victoria, Artist and Teacher, Painting With Intention

Dianne Allen, Author, Speaker, Mentor to Gifted and Highly Sensitive People

Leslie Seidel, Relationship/Dating Coach for Single Women

Thank you everyone!!

~ George Kao, Authentic Business Coach, www.GeorgeKao.com

To sign up for Zoom, go to www.Zoom.us — the official link. I’m not an affiliate, nor paid to do this video. Just a fan!

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  1. hi i saw your vdo but i had a question ? i have imac 2012 but i cant find this zoom app in the app store and im also trying to download the Microsoft word app it says version 10.15 needed and i have 10.10 how do i fix this

  2. Your tutorial on zoom was a bomb , thanks for your effort. It really worth the time ,so encompassing with lot of information.

  3. Hey ! I wanted to know if I go to another tab by muting my audio does the host can unmute me ?? Without my acknowledgement
    Break out room can be recorded too ?

  4. Love the video… the run downs are excellent!
    When you are in breakouts room, is the chat seen by other rooms or just seen by people in that room only?

  5. If you have three administrators to the group where there is a waiting room for "walk-in" appointments for the three admins to admit on person at a time and have a individual meeting with one of the admins, can that be done through breakout room without having to keep creating the break out session? I hope that makes sense.

  6. Super helpful tutorial, George! Thanks for creating this and bringing more people onto the Zoom platform. Would love for you to check out Circles for an easier and more efficient interface for Zoom calls: https://www.circlesforzoom.com

  7. Very helpful Indeed. Could you please suggest which paid version is good for which user. Thanks In advance 😀

  8. Hi George, An awesome video on zoom- break out room.
    Could you also upload a video on screen share and how to use drawing tool and writing as you are presenting live on zoom using Mac book?
    U Panda

  9. 1.Can I pre-assign the members of the breakout rooms? 2. If I pre-assign, and certain members don't show up, what happens? I expect my breakout rooms will be 1-15 people.

  10. Hello Mr George. How do I update the Zoom, while I am already have in my computer. but when I click, it showed that I need to IT to get and update to latest version. for now I can not open in my computer.

  11. I loved the tutorial and found it very helpful But i need to know how to do a Zoom on Facebook Live please?

  12. Awesome zoom video tutorial! Covered a lot of what I needed to know along with some nice to know. Thank you so much! 🙂

  13. Iam whatching this video because i have a meeting with my kids school and thank you for the video I learned from it .now I'll do meeting in 1 hour

  14. This was very helpful. I know it was published 3 years ago, I believe that the content is true for Zoom today. Thank you

  15. When you record your zoom session through zoom (rather than a general screen video capture), can you hear everyone's voices? In this video we can't hear the women's voices because you had headphones on. I hope that makes sense!

  16. Thank you so much for this very detailed but easy-to-follow explanation. The breakout rooms will be useful to me as a language educator; I'm excited to try it out! Merci!

  17. I have to teach an online course soon and your video was awesome. Most presenters I have watched move really fast and explain too little leaving me feeling overwhelmed right off the bat. Yours was a great pace with clear explanations leaving me feeling more confident and calm. Thank you so so much. I have 3 questions: If I want to play a video and mute the sound so I can talk about it as it plays will my voice be heard? If I want to play instrumental music and also be heard as I offer a guided meditation will both the music and my voice be heard? Can music be played by just setting my phone by the computer rather than sharing it via the screen?

  18. hey teachers and students now you can use zoom or google meet on XTUDY classroom and you don't need to create the link again and again. you can set reminders for it and teachers can create their own classroom within minutes . to know more you can go through this link https://www.facebook.com/groups/264262958244857/videos/


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